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Upcoming Events
Monthly meetings are $11 for planners and $26 for suppliers. Non-members may attend their first event for free, they may attend a second meeting without joining if they pay, but must join to attend a third event. A 50/50 raffle will be available to enter at the meeting with cash or check only, $1 per ticket for $5 for 6.
September Monthly Meeting
Date & Time: Thursday, September 10,2026 @ 11:45am (Registration opens at 11:30am)
Location: Williams Keepers Community Room, 3220 W Edgewood Dr, Jefferson City, MO 65109
Presentation: Jefferson City in Focus: Tourism & Conference Center Updates with Molly Bryan, Public Information Coordinator for the City of Jefferson City
October Monthly Meeting
Date & Time: Thursday, October 8,2026 @ 11:45am (Registration opens at 11:30am)
Location: Williams Keepers Community Room, 3220 W Edgewood Dr, Jefferson City, MO 65109
Presentation: Navigating Conflict: Practical Strategies for Meeting Professionals
Conflict is an inevitable part of meeting planning—but it doesn't have to derail an event or damage professional relationships. This session will provide MOCAP members with practical strategies for recognizing, managing, and resolving conflict in the fast-paced world of government meetings. Participants will explore effective communication techniques, ways to de-escalate challenging situations, and approaches for turning difficult conversations into opportunities for collaboration and stronger partnerships.
Upcoming Meeting Dates (Registrations to Come):
12/10/2026
Safe Meetings, Safer Roads: What Every Missouri Meeting Professional Should Know About Melanie’s Law
For a government meeting professional, Melanie's Law isn't necessarily about becoming an expert in DWI law. Rather, it raises important questions about how planners manage alcohol, transportation, vendors, venues, contracts, attendee safety, and organizational risk.
Logistics
Holiday Extravaganza
1/14/2027
Preventing Harassment & Promoting Respect
Creating a professional, welcoming, and respectful environment is essential to successful government meetings. This session will help MOCAP members recognize inappropriate behavior, understand their role in preventing harassment, and learn practical strategies for responding to concerns in a professional and appropriate manner.
Ethics
2/11/2027
Navigating Missouri Meeting Regulations: What Government Planners Need to Know
Government meetings come with unique legal, ethical, and compliance responsibilities. This session will provide MOCAP members with a practical overview of key Missouri regulations that can impact government meetings—from public notice and Sunshine Law requirements to meeting records, accessibility, contracting, and other considerations that planners should understand.
Ethics
3/11/2027
The Power of Service: Communication, Connection & Client Satisfaction
Exceptional service is at the heart of successful government meetings. This session will explore how effective communication, meaningful connections, and a service-focused mindset can strengthen relationships with clients, attendees, colleagues, and hospitality partners. MOCAP members will gain practical strategies for understanding client needs, managing expectations, navigating challenging interactions, and creating positive experiences while maintaining the professionalism and standards expected of government meeting professionals.
Personal & Professional Dev.
4/8/2027
Contracts, Liability & Compliance: Navigating Hospitality Law
Hospitality law can impact nearly every stage of a government meeting—from selecting a venue and negotiating contracts to managing food and beverage, liability, cancellations, attendee safety, and unexpected incidents. This MOCAP session will provide government meeting professionals with a practical look at common legal issues that arise when working with hotels, venues, suppliers, and other hospitality partners.
Financial & Contract Mgt
6/10/2027
Technology Made Easy: Tools to Streamline Your Meetings
Technology doesn't have to be complicated to make a big impact. This MOCAP session will introduce practical tools and technology solutions that can help government meeting professionals simplify planning, improve communication, enhance attendee engagement, and manage meetings more efficiently.
Technology
7/8/2027
Stretching Your Meeting Budget: Supplier Strategies for Cost Savings
Government meeting professionals are continually challenged to deliver quality meetings while making the most of limited budgets. In this interactive supplier-member panel, MOCAP attendees will hear practical, real-world strategies from hospitality partners on how to identify savings, negotiate effectively, maximize meeting resources, and build stronger supplier partnerships. Panelists will share insights from the supplier perspective and offer ideas planners can put into practice immediately.
Financial & Contract Mgt
All 2026 Member Meetings will be held at the Williams Keepers Community Room, 3220 W Edgewood Dr, Jefferson City, MO 65109.
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